Project Assistant

SAGE ENVIRONMENTAL – Providence, RI

Rhode Island based, rapidly growing, environmental firm is seeking an experienced, reliable, and task-oriented Project Assistant (PA) to join their team. The ideal candidate is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits package.

Job Summary:

SAGE PAs provide essential support to the company principal, senior project managers, environmental scientists (project managers and junior scientists), other staff (i.e., drilling professionals and accounting staff) and SAGE clients in accomplishing both complex and general tasks, as needed.

PAs draft reports, compile report appendices and produce correspondence including, but not limited to; routine status reports, reliance letters, and environmental assessments (e.g. Phase I’s, Limited Subsurface Investigations, Site Investigation Reports, UST Closure Assessments, Remedial Action Work Plans, soil disposal applications, Environmental Land Use Restrictions, Soil Management Plans, Public Notices, etc.).

PAs transcribe field notes and/or data into digital SAGE format to create supporting documents such as boring logs and Excel tables/spreadsheet, etc. PAs organize and track down any missing information/data from science staff, as needed.

PAs also assist project managers in managing Sites through the Rhode Island Department of Environmental Management (RIDEM) and/or Massachusetts Department of Environmental Protection (MassDEP) regulatory system in order to keep the project on schedule and receive necessary signatures and/or RIDEM/MassDEP approvals.

Benefit Overview:

  • Competitive salary
  • Company-paid sick and vacation time
  • Company contributions to 401k
  • Company profit sharing
  • Company-paid quarterly incentive compensation (discretionary bonuses)

Responsibilities:

  • Draft, review, finalize and distribute environmental reports (Phase I ESAs, Limited Subsurface Investigations, UST closure applications and reports, soil disposal applications, routine status reports)
  • Review historic files/regulatory documents at RIDEM and online via MassDEP
  • Produce/send public notices via USPS certified mail
  • Create Boring logs in Strater®
  • Receive, review and QC laboratory data from laboratories and make accessible to science staff
  • Update historic tables/graphs as data is received
  • Data entry/field note transcription (Word & Excel)
  • Prep and update PowerPoint presentations
  • Provide GIS backup
  • Order miscellaneous office/field supplies
  • Order and maintain inventory of stationary, business cards, shirts, sweatshirts, gear bag supplies
  • Oversee office equipment maintenance (scheduling & tracking/calendaring)
  • Arrange for field equipment repairs (send out via FedEx or UPS)

Requirements:

  • Strong Microsoft Office skills, especially Microsoft Excel
  • Previous Environmental/Technical Writing experience (Preferred)

Job Type: 

  • Position is full-time, Monday-Friday, 8:00 am-5:00 pm or 8:30 am-5:30 pm

Education:

  • Bachelor’s Degree (Preferred)

Please send your resume and cover letter to [email protected]

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